Academic Department Assistant
If you are a current Barnard College employee, please use the internal career site to apply for this position.Job:Academic Department AssistantReporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.Job Description:Reception and office administrationFirst point of contact for students and facultyReceive and distribute distribute mail and deliveriesOrienting/setting up offices, supplies, computers, access and mailboxes for departmental personnelCreate and track Facilities work ordersMaintain shared office suppliesMaintain department administrative files. Record, transfer, and transcribe data as requested.Student workersProcess hiring documents in conjunction with Beyond BarnardTrain and assign daily tasks under the direction of the Department ManagerEventsCoordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.CommunicationsSend out newsletters and announcementsUpdate departmental websites and maintain department communication toolsCourse & Instructor SupportPost course information and schedule in academic systemsMaintain an archive of department syllabi and thesesTrack majors and record assignment of major advisorsMaintain enrollment lists for coursesMaintaining student records in consultation with the Registrar and Student AdvisorsAssist faculty with COI (“Committee on Instruction”) course proposal documentationCollate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”)Data EntryIncluding financial, employee, student, course, and others as assigned. Initiate and reconcile department purchases, invoices, reimbursements, and expense reportsCoordinate application flow, candidate visits, and reimbursements related to instructional hiring processes.Maintain familiarity with relevant administrative college policies, as required.Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.Skills, Qualifications & Requirements:Required Qualification SummaryHigh School Degree or GED and two years of college and 3-5 years related experience.Strong organizational ability and a broad range of office skills.Strong computer skills & experience with word processing, spreadsheets, email, and calendaring.Ability to set priorities, work under pressure, and balance competing responsibilities.Tact and good judgment in dealing with a variety of constituencies.Strong communications skills, both written and verbal.Preferred QualificationsBachelor’s degree and 1-3 years related experienceThis is a 2110 grade VIII position. Pay Rate: $35.86 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not l...