Accounts Payable Coordinator
JOB TITLEAccounts Payable CoordinatorLOCATIONWorcesterDEPARTMENT NAMEAccounts PayableDIVISION NAMEWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARYReporting to the Accounts Payable Manager, the Accounts Payable Coordinator is primarily responsible for executing transactional activities related to accounts payable and providing support to the Accounts Payable Manager.Schedule:This is a part-time position, approximately 22.5 hours per week (60% FTE). We're flexible on how those hours are structured: three full days, five shorter days, or a mix, based on your preference and department needs. During busy periods and vacation coverage, hours will increase to up to 27 hours per week.JOB DESCRIPTIONTimely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy. This includes verifying the remit-to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.Student Expense ReportsVerifying approval signatures on reports, worktags, and mileage rates.Ensuring required documentation is provided.AwardsVerifying signatures.If a gift: Ensuring the gift manager has signed off.If a grant: Ensuring the grant manager has signed off.If an international student: Attaching required tax treaty benefit information.Creating a spreadsheet with each name and timeframe to process monthly graduate fellowship payments.Accounts Payable MailboxPosting invoices with PO numbers.Verifying all invoice information against the records in Workday.Processing staff, faculty, and visitor expense reports.Reviewing receipts and ensuring compliance with WPI business expense policy.Relocation Expense ReportsObtaining additional required signatures and forwarding documentation to Talent for payment processing.PCard Expense ReportsVerifying expense lines and spend categories are correct.Responding to inquiries from suppliers, departments, and students via email or phone.Other Routine TasksAdding W-9 or W-8BEN information to student records.Adding banking information for student direct deposit.Updating student addresses (also required for tax purposes).Updating suppliers’ remit-to addresses.Creating weekly assignment reports for team members.Performs all other duties and responsibilities as assigned or directed by the supervisor.Ad Hoc PaymentsRequirements:High school diploma or GED.At least 1 year of related experience.The hourly rate for this position is up to $23 per hour, depending on experience, for a full time schedule for about 25 hours/week.FLSA STATUSUnited States of America (Non-Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem ...