Administrative Assistant

The Administrative Assistant serves as the central administrative and operational support resource for the facility. This role ensures smooth daily office operations,providing administrative assistance for leadership and staff, purchasing and supply systems, coordinating hospitality and events, and maintaining regulatory and facility documentation.This position requires strong organizational skills, technical aptitude, and the ability to independently coordinate multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week).Primary AccountabilitiesOperational:Maintain daily office operations to ensure efficiency, organization, and alignment with company policiesServe as the primary point of contact for office-related needs and inquiriesMaintain office systems, processes, and procedures to support smooth operationsManage office access, security coordination, and visitor logistics as neededMaintain inventory of office supplies, kitchen items, and essential materialsAssist with vendor coordination for services such as office supplies, equipment, and maintenanceProcess office-related invoices AdministrativeEnsure the office environment is clean, safe, and fully functionalMonitor and report facility-related issues, coordinating timely resolutionAssist leadership with scheduling guest visits, audits and tours. Maintain schedules or logs for office usage, visitors, or shared spaces as neededCoordinate logistics for training sessions Additional Responsibilities:Assist with general purchasing functions utilizing the Oracle Procurement SystemAssist with planning and logistics for facility events such as; Employee Appreciation, Town Hall, Family Fun Day, etc.Assist with new hire onboarding process and logisticsContinue to grow skill sets with available tools and resources to advance capabilities.Perform other duties as assignedComply with all company policies and standardsRequired Qualifications:High School Diploma required2-4 years of administrative, office management or operations support experienceBilingual English/Spanish verbal and written language skills requiredStrong organizational and time management skillsAbility to work independently and manage multiple prioritiesDemonstrated technical aptitude with the ability to troubleshoot common office technology issuesProficiency in Google Suite and standard workplace toolsStrong attention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong interpersonal and customer service skillsPhysical DemandsThe physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaust...