Administrative Assistant, Chandler, AZ, Semiconductor
WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.
We are seeking a detail-oriented and highly organized Administrative Assistant to support our team on a dynamic semiconductor construction project in Chandler, AZ. This role provides critical administrative and executive support to customer senior leadership and the broader project team in a fast-paced construction environment.
The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities while maintaining accuracy and professionalism.
Key Responsibilities
Provide comprehensive administrative support to project managers
Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and coordinating logistics.
Track training requirements and maintain onboarding documentation for new team members.
Support onboarding processes, including coordinating access requests, equipment needs, and required documentation.
Maintain organized file management systems to ensure accurate document control and easy retrieval of information.
Assist with preparation of reports, tracking logs, visual dashboards, and presentations using Microsoft Excel and PowerPoint.
Coordinate meetings, including preparing agendas, capturing notes, and tracking follow-up action items.
Monitor deadlines for administrative deliverables and assist with ensuring timely completion.
Facilitate communication between internal teams, subcontractors, vendors, and customer leadership as needed.
Perform additional administrative duties as assigned to support evolving project needs.
Required Skills & Experience
Proficiency in Microsoft Excel, including formulas, charts, and pivot tables.
Strong PowerPoint skills for preparing clear, professional presentations.
Experience managing calendars and providing direct support to senior leadersh...