Administrative Assistant in Residential Life

Job Title: Administrative Assistant for the Residential Life Office. Department: Residential LifeClassification: Non-ExemptGrade: 8FTE/Working Schedule: 1.0 FTE (40 hours/week)Compensation:The expected hourly rate for this position is $25.00Position Overview: The Administrative Assistant for Residential Life provides administrative leadership and support for the Residential Life department; specifically the Director, Associate Director, Assistant Director, and Area Director staff.  This position is a member of the central office staff and serves in a crucial customer service role while supporting the projects and processes of the office.The Administrative Assistant will be self-motivated, organized, able to work independently, and communicate clearly and effectively. The Administrative Assistant must be capable of managing multiple tasks accurately and efficiently while representing the College in a courteous, professional, and friendly manner. This is a full-time (1.0 FTE) year-round position, which may include some evenings and weekends.Essential Job Functions - Responsibilities Office AdministrationProvide primary office coverage and thorough customer service to students, staff, families, visitors, etc, in all communication, including phone, electronic, and in person. Maintain office inventory including office and programming supplies in accordance with College purchasing policies and sustainability practices.Serve as a secondary supervisor for student office staff.Maintain administrative databases and listservs for occupancy during the academic year and during break housing periods.Provide administrative support for Residential Life and its professional staff, including scheduling appointments/meetings, maintaining paper and electronic office files, and supporting projects.Support initiatives related to staff and student staff transitions (e.g., onboarding, training, travel arrangements, logistics, record keeping, fingerprinting, etc).Assist with the coordination of Winter, Spring, and Summer break housing, including drafting applications, maintaining mailing and communication, and ensuring accurate record keeping.Utilize data to create reports and identify trends, including programming, room authorization, occupancy reports, etc. Prepare, organize, revise, and draft correspondence, written reports, and letters utilizing Google Suite (Drive, documents, slides, sheets, etc.)Coordinate file sharing systems for all electronic documents, spreadsheets, and calendars. Support Residential Life WordPress website maintenance  Project OversightMaintain financial processes to support program operations such as spending ledgers, departmental purchasing card reconciliation, reimbursements, and payment for vendors and payees.Track and manage the Purchasing card program for Resident Assistants, including creating and maintaining a check-out / check-in system and follow-up reconciliation.Manage residential key ...