Administrative Assistant in Sociology and Anthropology & Gender, Women's, and Sexuality Studies & Latin American Studies

Job Title: Administrative Assistant in Sociology and Anthropology; Gender, Women’s and Sexuality Studies; and Latin American StudiesDepartment: Sociology; Anthropology; Gender, Women’s and Sexuality Studies; Latin American StudiesClassification: Non-ExemptGrade: 8FTE/Working Schedule: 0.80 FTEPosition Overview:The Administrative Assistant in Sociology and Anthropology, and Gender, Women's and Sexuality Studies, and Latin American Studies manages the office and provides administrative support to the department chair and program director, faculty members and department staff in order to enhance faculty teaching and research. This employee facilitates the internal and external communications of the department.Working Schedule:Academic Year (week before classes start in the fall through commencement): 40 hours per week25 hours/week Sociology and Anthropology10 hours/week Gender, Women’s and Sexuality Studies5 hours/week Latin American StudiesSummer Break (12 weeks): 7 hours per weekCompensation:The expected hourly rate for this position is $25.00.Essential Job Functions/Responsibilities:Oversee the day-to-day operations of the office including calendar of events; activities; meetings of the Chair/Director and faculty; opening, distributing and prioritizing mail; answering, screening and directing calls and inquiries.Meet regularly with the Chair/Director to discuss current department/program business; attend meetings, draft agendas, take and distribute minutes, track action items and deadlines.Plan and organize events such as departmental picnics, receptions, and social outings, including publicity, invitations, catering, etc.Hire, train, and supervise student workers to assist faculty with teaching, research, and department tasks Coordinate campus visits for speakers including itineraries, travel, housing, etc.Assist students with questions and problems.Order and maintain office equipment, supplies, and furniture; maintain department displays, bulletin boards, lobby areas and workroom.Monitor and reconcile departmental/program budgets, including Carleton charge card statements and receipts.Assist faculty in preparation of course materials, including copying and scanning of course syllabi, handouts, and tests.Assist in recruitment activities, including placing ads, maintaining candidate files, arranging candidate visits including itineraries, lodging and publicity.Prepare, edit, and submit annual course schedule and catalog copy.Maintain departmental/program website, ensuring information is available regarding the curriculum, departmental guidelines, major requirements, career/internship opportunities, off-campus programs, guide for new students, etc.Post publicity on the Carleton Events Calendar; submit information to College Communications on lectures and visitors' talks.Assist in orienting new faculty and staff members to the department and the College. Arrange for office keys and supplies; coordinate required ITS and Telecommunications ne...