Administrative Associate III

Job SummaryPerforms a variety of administrative and office support duties. Position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting, and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Reporting to the Senior Project Manager within the Account Development and Sales team, part of the Strategy and Resource Mobilization (SRM) department, the Administrative Associate III will provide operational and administrative support across the department, helping to ensure the efficient coordination of day-to-day activities and key business processes. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.Note:  This position typically supports a large/complex-level size project/department, provides support to multiple teams/departments or is part of an administrative staff in support of a large/highly complexed project team/department.Accountabilities:Performs advanced level administrative tasks.Serves as the primary point of contact for input from internal and external contacts.Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detailCoordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.Ensure that communications are promptly and accurately dispatched.Takes messages or fields/answers routine and non- routine questions.Works in cooperation with other Administrative Associates to cover phones.Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.Responds to staff requests for administrative support as needed.Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.Communicates with both internal and external personnel as required.Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.Performs desktop publishing, creates and develops visual presentationsEstablishes, develops, maintains and updates library of trade jo...