Administrative Hearing Clerk Assistant

Job Posting TitleAdministrative Hearing Clerk AssistantAgency455 OK MEDICAL MARIJUANA AUTHORITYSupervisory Organization455 OK Medical Marijuana AuthorityJob Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensationUp to $55,000 based on education and experienceJob DescriptionThe Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Administrative Hearing Clerk Assistant. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is up to $55,000 based on education and experience.   Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.    If this sounds like a challenge you are willing to take on, we look forward to reviewing your application! Position SummaryThis position is responsible for preparing, filing, maintaining, and mailing documentation for all cases and administrative hearings. Responsibilities include docketing and offering administrative and organizational support to the Administrative Law Judge during hearings. Additionally, this position requires attending and recording all administrative hearings and providing part-time administrative support to the Operations Department.Position Responsibilities / Essential FunctionsTracks all cases filed; maintains hearing dockets; prepares digital and hard folders; schedules administrative hearings.Accepts and file-stamps all pleadings filed by parties.Docketing and processes all pleadings, documents, and any other records received in a case.Reserves and prepares the courtroom for hearings.Prepares all documentation related to the administrative hearings; develops and maintains a system to organize all documents related to the hearings.Communicates with judges, managers/supervisors, and legal staff regarding hearing issues and/or questions.Tracks all activities related to hearings; monitors for returns of service before hearings; monitors for dismissals, continuances, or orders to conclude hearings.Provides administrative support to the Operations Department; schedules meetings; screens phone cal...