Assistant Manager, Faculty Affairs
The College of Engineering (CoE) at Nanyang Technological University (NTU) is seeking a dynamic and detail-oriented Assistant Manager to join our Faculty Affairs team. This strategic role works closely with the Head of Faculty Affairs to support the Associate Dean (Faculty) in managing critical faculty-related matters across all Engineering schools, ensuring operational excellence and supporting the College’s mission to attract, develop, and retain world-class faculty talent.
Key Responsibilities
1. Faculty Recruitment
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Coordinate faculty recruitment activities across CoE schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum).
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Liaise with schools’ Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes.
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Support the preparation of faculty appointment dossiers and documentation for the College committee’s review.
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Track schools’ search progress and recruitment metrics to prepare reports for the College leadership.
2. Faculty Appointments and Reappointments
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Manage the administrative processes for new faculty appointments, contract renewals, and reappointments.
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Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with University policies.
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Maintain accurate records of faculty appointments and contract terms across all CoE schools.
3. Faculty Performance Appraisal
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Oversee the annual faculty appraisal exercise across the College and CoE Schools to ensure adherence to timelines and processes.
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Coordinate with schools’ FAs and HRBPs to compile and track appraisal submissions.
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Prepare reports on appraisal outcomes for College leadership review.
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Support the implementation of performance management initiatives.
4. Faculty Development and Culture
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Assist in organising faculty development programmes, workshops, and engagement activities.
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Support initiatives to enhance faculty experience and foster a positive academic culture.
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Coordinate with schools on onboarding programmes for new faculty members.
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Facilitate communication of faculty-related policies and resources.
5. Faculty Promotion and Tenure
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Coordinate the promotion and tenure review processes across CoE schools.
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Work with school FAs to ensure complete and timely submission of promotion dossiers.
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Maintain documentation and tracking systems for promotion cases.
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Support the preparation of materials for College committee’s review.
6. Strategic Support and Process Improvement
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Contribute to the review and streamlining of faculty-related processes to enhance efficiency.
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Prepare presentations, reports, and briefing materials for College committees and leadership.
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Maintain comprehensive databases and management information systems for faculty affairs.
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Support ad-hoc projects and initiatives related to faculty matters at the College...