Assistant to the CEO

About the Role
We are looking for an Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in research, analysis, and shaping the organization, as well as act as an "all round" aide to the CEO.
We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.
Key Responsibilities
1. Executive Operations & Gatekeeping
Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.
Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
Handle international travel arrangements, itineraries, paperwork, and logistics.
2. Data Analysis & Business Intelligence
Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
Conduct research and synthesize complex information into quick, digestible briefs for decision-making.
Perform analysis using LLMs, spreadsheets, your own critical thinking & research.
3. Financial & Administrative Support
Assist with financial tracking, expense management, budget auditing, and financial reporting.
Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
Handle confidential business and financial information with high discretion.
4. Aide & Personal Support
Making bookings, find service providers online and in person 

 
Requirements & Qualifications
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