Conference & Events Coordinator

About IDEOlogy Health: IDEOlogy Health is a privately held medical media & education company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the “go-to” resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.   Description: Reporting to the Conference & Events Manager, the Conference & Events Coordinator assists with coordinating and executing various aspects of the company’s medical education conferences. In addition, the Conference & Events Coordinator assists with additional in-person, hybrid, and virtual events as assigned. This highly visible position will require full-cycle project management and event planning skills.   Responsibilities: (Conferences) Ensures successful execution of various assigned conference initiatives to include room setups, food and beverage, audio visual, room block management, registration, and sponsor coordination Serves as liaison with hotels for submitting room lists and monitoring weekly room pickup reports Sources and negotiates with vendors and suppliers for attendee promotional items Assists with coordinating faculty participation to include confirming registration, travel, hotel accommodations and other presentation logistics as needed Communicates and disseminates event related Information to sponsors and exhibitors Assists with managing sponsor and exhibitor participation, informs sponsors and exhibitors of deadlines, and coordinates the production of sponsor related deliverables Assists with managing the production and onsite execution of conference signage and sponsor branding elements, ensuring a polished, professional brand presence Collaborates with various departments and stakeholders to gather pertinent event details and participates in weekly meetings to provide updates and disseminate crucial information throughout the planning process Effectively utilizes internal organizational tools to manage and track event project timelines and related tasks Demonstrates responsive and thoughtful white-glove service to event attendees, faculty, and sponsors Reviews conference-related documents and correspondence for consistency Assists with creating onsite internal and external logistical documents such ...