Corporate Secretarial Assistant Manager/Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for youCorporate Secretarial ManagerLocation : SingaporeJob specificationHandle full spectrum of corporate secretarial work for various fund projects including 100 plus Singapore companies/Limited Partnerships/VCC/Branch Handle various queries from client Review various documents prepared by support team including resolutions, AGM, EGM, minutes, incorporation pack, striking off pack, etc. Prepare complicated resolution/documents for complicated transactions. Handle Shares Transfer and application of relevant Stamp Duty for Private companies and VCC with Inland Revenue Authority of Singapore (“IRAS”) Handle various share-related transactions for fund structures, ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc. Handling Incorporation and striking off of Singapore entity Handle Corppass registration/authorisation To ensure completeness of transaction from preparation of documents to ACRA/IRAS filings. Ensure maintaining Statutory Records and Register (i.e. Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.) for clients’ entitiesAssist in KYC related tasks/on-boarding process/periodical reviewOrganize, attend the Board Meeting/IC Meeting, Members Meeting including preparation of Board Pack for the clients Be alert of ACRA new requirements and change of Singapore Companies Act and update the team accordingly Provide guidance to team members and train them to handle clients’ requests independently. Involve into billing process, internal reporting and Co Sec internal process/procedure implementation/enhancement. Other ad hoc assignments assigned from time to time. Skills Required:At least 7 to 10 years’ secretarial experience. Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions. Relevant qualifications are an advantage. Knowledge of fund structure is an advantage. Good communicator and high attention to detail. Proactive, problem solver, able to work independently and able to work wit...