Departmental Partner - Business Administrator II

Position Title:Departmental Partner - Business Administrator IIJob Group:Professional & ScientificRequired Minimum Qualifications:Bachelor’s degree and 2 years of related experienceJob Description:The College of Design seeks a qualified Departmental Partner (Business Administrator II) to oversee the business affairs and operations of assigned departments.The Departmental Partner plays a pivotal role within the Administrative Services Office (ASO) of the College of Design. This position offers a unique opportunity to apply a broad range of skills while making a meaningful impact on the success and operations of our departments. The ASO values the unique contributions of each team member and encourages an atmosphere that nurtures growth and professional development.  This role reports to the college's Fiscal Officer and collaborates closely with chairs, faculty, and students. It involves a range of administrative duties crucial to the success of our academic efforts. It requires an adaptable, collaborative, and communicative individual proficient in multitasking.  Examples of Duties: Budget and Cost Center Management Manage the departmental cost center efficiently. Approve financial transactions on Workday.Develop and prepare expense budgets and financial reports using workday for general appropriations (state funds), course fees (student fee funds) and foundation funds (outside college contributions).Analyze data to provide advice on complex budget issues, supporting informed financial decisions for the chairs.Exercise judgment in approving/denying expenditures, budget changes, and financial transactions.Review past course expenditures to advise faculty and chairs on appropriate course fees. Provide compensation and non-compensation planning assistance to the chair.Approve expense reports for field trips and reconcile course fee worktags, deciding which account to use for expenses. Manage budgets to ensure compliance with university policies and procedures. Administrative and Departmental Support Coordinate course scheduling in collaboration with department chairs and manage associated logistics, including room scheduling; enter course/instructor in Workday Student.Attend departmental and college meetings, offering informed judgements to guide appropriate actions. Accurately record meeting minutes and follow up on critical issues unless directed otherwise by the Chair. Act as a reliable point of contact for chairs, managing their calendars and screening and responding to their calls when necessary.Facilitate departmental voting procedures on curriculum and other important matters. Faculty and Student Support Serve as a trustworthy source of information and advice concerning department and college guidelines and policies for students and faculty.Support the faculty P&T process in partnership with the Chair, managing relevant documentation and coordi...