Executive Assistant
About the Company
For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard assessment.
We are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses.
Responsibilities
Administrative Support
- Manage the GM’s calendar, schedule meetings, and coordinate appointments.
- Arrange travel plans, itineraries, and accommodations.
- Organize and maintain files, documents, and reports.
Project Management
- Track timelines, tasks, and deliverables using Monday.com.
- Assist with coordinating environmental research projects and meeting deadlines.
- Monitor progress and provide regular updates to the GM.
Communication
- Draft, proofread, and edit emails, reports, and presentations.
- Manage communications, ensuring timely responses and follow-ups.
- Prepare meeting agendas and record accurate minutes.
Research and Data
- Conduct research to support environmental initiatives.
- Compile data for reports, presentations, and publications.
- Update databases with relevant information.
Task Prioritization and Follow-Up
- Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
- Set reminders for important deadlines, meetings, and events.
Proofreading and Editing
- Review scientific and technical documents for accuracy, grammar, and formatting.
- Ensure consistency and quality in all written communications and publications.
Technology and Tools
- Proficient use of Monday.com to manage workflows and enhance team collaboration.
- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google...