Executive Assistant with Asana Proficiency (PH)
Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Executive Assistant with Asana Proficiency (Remote)
Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.
Duties and Responsibilities include but are not limited to:
1. Calendar and Schedule Management:
• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
2. Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
3. Meeting Coordination:
• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
4. Travel Coordination:
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
5. Administrative Support:
• Handle confidential information with discretion and professionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off...