Finance Operations Manager
The OpportunityScahill Law Group is seeking an experienced Finance Operations Manager to take ownership of the firm's day-to-day financial operations.This is a highly hands-on position for someone who enjoys being close to the details of a business. The Finance Operations Manager will be responsible for managing the movement of money throughout the firm — overseeing payables, banking and cash activity, reconciliations, financial reporting, payroll support, benefits administration, and related financial processes.Scahill Law Group partners with an outside accounting firm that handles much of the firm's technical accounting, tax preparation, and filings. This position will serve as the key internal point person for financial operations, ensuring transactions are accurately recorded and categorized, accounts are reconciled, reports are prepared, and the firm's outside accountants have the accurate information they need.The ideal candidate is organized, detail-oriented, highly trustworthy, and willing to roll up their sleeves. Just as importantly, this person will be collaborative and approachable — someone who takes the time to understand existing processes and build relationships before identifying opportunities for improvement.
Key ResponsibilitiesBanking, Treasury & Cash ManagementMonitor the firm's bank accounts and day-to-day cash positionManage firm-wide cash flow and the timing of outgoing paymentsReview daily banking activity, including EFTs, wires, cleared checks, deposits, and credit card transactionsManage and reconcile the firm's credit line, including borrowing and repayment activityProcess remote deposits and upload checks through Positive PayReview and resolve Positive Pay and ACH exceptionsMaintain accurate records of deposits, EFTs, checks, and other banking transactionsReconcile bank accounts and credit card statements on a monthly basisAccounts Payable & Financial OperationsManage the firm's accounts payable process and ensure bills are paid accurately and on timeReview, code, and process vendor invoices and firm expensesPrepare and issue firm checks, ACH payments, client expense checks, and vendor paymentsEnsure outgoing payments are properly authorized, documented, and categorizedTrack attorney referral fees and coordinate timely paymentsReview client-related expenses and work with internal teams to ensure expenses are properly billed and recordedReconcile the firm's AMEX activity and accurately categorize expensesPrepare annual 1099 information for the firm's outside accountantsAssist with accounts receivable and collections-related processes as neededQuickBooks, Reconciliation & Accounting SupportMaintain accurate day-to-day financial information within QuickBooks DesktopEnter and categorize deposits, payments, EFTs, expenses, and other financial transactionsPerform monthly bank and account reconciliationsReview expense categorization and investigate discrepancies or unusual activityReview monthly P&L repor...