Lateral and Early Careers Recruitment Administration Assistant (6 month FTC)
Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years. As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs. At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours. Herbert Smith Freehills Kramer: Your goals. Our ambitionThe OpportunityKey responsibilitiesLateral RecruitmentOnboarding contingent workers to Workday and ensuring internal teams are updated regarding induction and training requirementsBooking rooms for interviews and candidate testsHosting / invigilating locum testing sessionsSharing recruitment terms of business with new suppliers via DocuSignProviding overflow support or holiday cover to the Lateral Recruitment AssistantsVacation Scheme ApplicationsAssisting with the management of all vacation scheme applications on the applicant tracking system, including monitoring and processing online testingAssisting with screening applicationsAssessment Centres (ACs)Responsibility for booking partners and senior associates for Assessment Centres in a timely mannerCompiling daily AC packs and ensuring the assessors and candidates have all relevant materialsCoordinating AC timetables on the SOVA platformArranging trainees for the office toursEnsuring the candidate and assessor rooms are booked & set up prior to each ACAssisting with the running of ACsCollation of feedback for each attendeeProducing offer and reject letters as requiredResponsible for expensing all travel receiptsAssisting with providing and arranging reasonable adjustments to candidates attending an ACUniversity LiaisonAttending events such as law fairsAssisting with finding representatives for events when neededCoordinating couriers to send documents and collateral to campus eventsAssisting with room booking and coordination of events when neededGeneral AdministrationAnswering phones, taking messages, dealing with queries in the shared inboxAd-hoc duties as requested by the Early Careers Advisers and ManagerRaising invoices and expenses in a timely mannerRight to work checksQuali...