Lead Admin. Asst. - Thoracic Surgery - HYBRID

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.Organization:Thoracic SurgeryJob Summary:Bring your expertise, initiative, and professional presence to a team that depends on a strong administrative partner.As a Lead Administrative Assistant, you’ll serve as a primary resource for day-to-day operations, providing high-level administrative and business support to 3-4 faculty members with a high degree of independence. You’ll help keep priorities moving, anticipate needs before they arise, and act as a key liaison with internal and external partners—ensuring communication, coordination, and execution stay on track.A key part of your impact in this role will be helping the faculty you support remain credentialed and compliant—tracking requirements, monitoring deadlines, coordinating documentation, and following through to ensure credentialing stays current and issues are resolved quickly.In this role, you will:Own essential administrative functions and represent the area with professionalism, discretion, and strong customer service.Proactively manage workflows, priorities, and deadlines, helping the team stay organized, prepared, and responsive.Coordinate and support area initiatives, including meetings, scheduling, travel, special projects, and cross-functional follow-through.Stay on top of faculty credentialing activities, including monitoring due dates, organizing/collecting required materials, coordinating with internal partners, and ensuring timely completion of credentialing steps.Compile, analyze, and summarize information to support decision-making and operational planning.Assist with financial and budget-related activities, including tracking, preparing, and organizing budgetary data.You’ll be successful if you bring:Advanced administrative expertise, including calendar management, document preparation, meeting coordination, travel arrangements, spreadsheets, and professional communication.Working knowledge of financial processes and comfort monitoring expenses against budgets.Experience accessing information from systems and producing ad hoc reports.Strong attention to detail and the ability to organize data and spot trends/patterns to support team needs.A foundati...