Meetings and Events Senior Project Co-ordinator

Job Title: Meetings and Events Senior Project Co-ordinator Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester (2 of the 5 days a week to be worked in either Ashby-de-la-Zouch or Manchester [closest to job holder]) Reporting to: Project Director Direct report(s): None A bit about the role … Our team of Project Co-ordinators and Senior Project Co-ordinators dedicated to our Meetings and Events capability, are the true backbone of our efforts to achieve the logistical elements of our memorable meetings and events. Working for one or more of our clients, you will organise and co-ordinate the logistics of registration, travel, transportation and accommodation to provide a first-class attendee experience. You will work on a range of meetings and events as part of a team to deliver an impeccable attendee experience pre-event, on-site and post event. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. You will … Attendee and Event Management: · Manage smaller-scale events, independently, or with support of Project Executive(s) · Create event websites. Including collation and inputting of attendee information and generation of reports · Support with the selection of venues and production of event proposals · Manage attendee communications and associated timelines · Ensure that project trackers and the team overall is up to date with all aspects of attendee arrangements throughout the course of the event · Produce signage, badges, on-site manuals and other event collateral · Co-ordinate the ordering and shipping of on-site equipment Budget Management: · Work with Project Managers and Operations Finance Partners to set-up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management) · Manage supplier partners for smaller type events · Deliver financial aspects of events following company processes · With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures · Where applicable, ensure compliance spend data is collated following company procedures working in collaboration with audit teams · Help with scope management Client Liaison: · Be the primary contact for clients on smaller events, leading communications to ensure expectations are met · Set-up and maintain client files from confirmation of event to completion and evaluation · Help with selection of venues and production of event proposals · Identify any opportunities for growth and bring in Director of Events and Client Engagement Director · Be a subject matter expert for client processes to guide and support colleagues across the account General: · Be an ambassador for the agency · To work with appropriate teams to ensure the delivery of client measurables · Display an understanding of compliance, including ABPI and PhRMA gu...