Office Administrative Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Administrative Team as an Office Administrative Coordinator located in our Aspen office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.This role will be based in our Aspen, CO office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.Position SummaryThe Office Administrative Coordinator supports the office by providing administrative, operational, and logistical coordination across a variety of functions. Serving as a key resource for office leadership and employees, this role facilitates the daily business activities and supports the delivery of high-quality internal service.Key ResponsibilitiesAdministrative/Facilities SupportGreets guests, monitors physical access to the office, and promptly notifies team members in accordance with security protocolsCoordinates department meetings, vendor visits, and special arrangements for visitorsCoordinates employee office activities and events including conference center coordination, scheduling, catering, set up and cleanupManages daily, weekly, monthly conference room reservations calendar and office visit requestsWorks with the local marketing team and events team to support attorney requests related to eventsAssists in the deployment of programs and events hosted/sponsored by the firm, such as webinars, seminars and other events, including assisting with the development and production of marketing materials and on-site logisticsCoordinates daily maintenance needs of the office as needed and in conjunction with office servicesCoordinates, oversees, and/or performs a wide variety of administrative and program support activities on behalf of Shareholders, Directors, and/or Managers as requestedProcures and maintains office supplies from approved vendors, ensuring adherence to budget guidelinesAssists with expense reporting, invoice processing, and reconciliation of Firm credit card accountsOversees office equipment and supervises subcontracted vendors (e.g., copier services, electrical, HVAC...