Office Administrator (Part-time)

ABOUT WISPR

We're building the first voice interface a billion people use every day.

Our first product, Flow, lets you talk instead of type anywhere on your computer or phone, and turns messy speech into polished text that is ready to send. It's scaled from $2M → $50M in ARR in under 12 months with millions of users and thousands of enterprise customers. How we think → https://wisprflow.ai/post/the-master-plan

The team is still small enough that every person shapes what gets built.

ABOUT THE ROLE

This is a part-time Office Administrator role (3 days a week) with a clear path to full-time for the right person. You'll be the first face people see, the reason the coffee is always fresh, and the reason a teammate feels taken care of from the moment they walk in.

We're building toward a full-time hire as our office needs grow — this role is the foundation. You'll have real ownership from day one, with the opportunity to shape how office operations scale alongside the company.

WHAT YOU'LL OWN

Welcome & Guest Experience

- Greet and receive everyone who walks through the door — teammates, interviewees, VIPs, clients, and founders — with warmth and professionalism

- Anticipate visitor needs and ensure every arrival feels intentional and well-prepared

- Manage sign-in, badges, and visitor logistics from arrival through departure

Office Operations

- Maintain a beautiful, organized, fully stocked office — supplies, kitchen, common areas, and workspaces

- Own vendor relationships: coordinate with facilities, cleaning, catering, and delivery services

- Flag and resolve maintenance issues quickly, keeping the space crisp and functional

- Manage incoming and outgoing mail, packages, and office inventory

Team Support & Ad Hoc Requests

- Be the go-to person for day-to-day employee requests — fast, reliable, and without dropping the ball

- Support onboarding logistics for new hires: desk setup, access, welcome kits

- Help coordinate in-of...