Office Services and Events Assistant

Summary: Under the direct supervision of the Columbus Office Administrator, and according to established policies and procedures, the Office Services and Events Assistant is responsible for a variety of office services duties. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client and firm matters.

Key Responsibilities:

- Provide IT support to the office including troubleshooting equipment, replacing computer items, and working with IT personnel in other offices to manage any necessary updates and/or connections.

- Process invoices and expense reimbursements in the Emburse system.

- Maintain office personnel lists, including keycard security lists, office layouts, assignment lists, and others.

- Provides receptionist support during scheduled breaks and lunch hours; also supports reception station if the receptionist is on vacation or leave.

- Assists with managing kitchen and office supply inventories; stocks supply rooms and refrigerators.

- Stocks photocopy machines with supplies; maintains relationship with office machine supply vendors, orders necessary supplies and calls in service when necessary.

- Assists with set up and break down of conference rooms for meetings. This includes setting up office supplies and food items, and occasional after-hours support when necessary.

- Assists with any maintenance requests and scheduling and maintaining relationships.

- Clean visitor offices after each use and workspace/offices of departed employees, including removing personal belongings, name plates, etc. and prepare for new hires and visitors.

- Assist with overflow legal activities including but not limited to printing documents, prepare mailings, compile binders, conflicts checks and file creation, and more.

- Perform closing duties of all office areas.

- Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily...