Operations & Administrative Executive
THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our brands and properties group partners with iconic brands and rights holders to turn relevance into revenue through integrated strategy and consulting, creative, live experiences and commercialization. We help clients understand, connect to and inspire global audiences by bringing together brands, properties and talent/creators to build meaningful relationships that drive measurable business outcomes.Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.The Operations & Admin Executive is a cross-function role and will report into the Head of Business Operations. To ensure smooth, compliant, and efficient functioning of the UAE offices through oversight of office facilities, vendor management, visa coordination, procurement portal monitoring, and administrative/operational systems. This role also supports the Head of Business Operations by managing internal trackers, procurement systems, and documentation processes—while maintaining a high level of professionalism and confidentiality. Office & Facilities Support the day-to-day running of the Dubai offices Front office management, meeting room bookings, office maintenance, cleanliness, equipment upkeep, and supplies are proactively managed Coordinate workspace setup, desk moves, pantry restocking, and repair requests with relevant vendors Administrative & Documentation Support Maintain organized records of company documentation—licenses, contracts, permits, insurance, and legal documents Support business license renewals, tenancy renewals, and insurance compliance. Act as liaison with UAE authorities and Free Zone entities for company regulatory submissions Visa Coordination & Staff Onboarding Logistics Manage visa processes for new hires, renewals, and cancellations (employment and dependents) Track Emirates ID, medicals, labour contracts, and ensure timely submissions via government portals Support onboarding setup: workspace, equipment, access cards, ID badges, and induction packs Ensure offboarding checklists are completed, including asset returns and visa closures. Vendor & Telecom Coordination Manage vendor relationships related to courier, catering, Etisalat/DU, and supplies Assist with vendor contract reviews, renewals, and expense tracking Coordinate monthly telecom billing reconciliations with Finance Budget & Expense Support Track office-related expenses and support monthly reporting cycles with the Finance team Efficient use of...