Operations Specialist

Operations Specialist

WHO WE WANT

Evolve is seeking a highly organized and dependable Operations Specialist to support daily operations, office management, executive coordination, HR administration, and finance support across the ecosystem.

This role is execution-focused and detail-driven, designed to support the Operations and Executive teams by handling administrative, coordination, scheduling, documentation, and follow-through tasks. The ideal candidate thrives in a fast-paced environment, is comfortable managing many small but critical tasks, and takes pride in keeping operations running smoothly.

REPORTING

Working closely with and reporting to the COO.

RESPONSIBILITIES

SCHEDULING & LOGISTICS

- Manage business calendars, including scheduling meetings, appointments, and travel arrangements for executives.

- Coordinate and prioritize business and limited personal appointments, ensuring efficient use of time and avoiding scheduling conflicts.

- Ensure meeting requirements (agenda, attendees, materials) are communicated clearly and followed by participants.

- Track meeting logistics, confirmations, and follow-ups.

ADMINISTRATIVE & EXECUTIVE SUPPORT

- Collect, prepare, and organize executive and operations agendas and action items ahead of meetings.

- Serve as primary notetaker for executive, operations, and other assigned meetings.

- Prepare profiles and briefing documents on individuals when requested.

- Draft, prepare, and edit documents including memos, letters, and confidential materials.

- Maintain and organize files, records, expenses, receipts, and confidential information with accuracy and accessibility.

- Handle correspondence on behalf of executives when requested, ensuring timely and professional responses.

OFFICE & OPERATIONS SUPPORT

- Support daily office operations and administrative workflows.

- Assist with office management, including inventory, office supplies and stocking.

- Maintain organized recor...