Personal assistant (CEO)
Kyivstar is looking for a professional assistant to provide support for our Chief Executive Officer – Oleksandr Komarov.
This role combines executive assistant responsibilities with business coordination, analytical support, and exposure to confidential strategic matters.
Key Responsibilities
1. Executive & Calendar Management
- Full ownership of CEO’s calendar: prioritization, scheduling, and optimization of meetings
- Coordination of board meetings, shareholder interactions, and executive committees
- Preparation of daily/weekly briefings and agendas
- Gatekeeping and prioritization of incoming requests
- Travel planning (international & domestic), logistics, visas, and protocol arrangements
2. Strategic & Business Support
- Preparation of presentations, briefing notes, analytical summaries, and business correspondence
- Follow-up on strategic initiatives and CEO assignments across departments
- Monitoring deadlines and ensuring execution discipline
- Participation in key meetings; preparation of minutes and action trackers
- Support in preparation for negotiations, investor meetings, and public appearances
3. Cross-Functional Coordination
- Acting as liaison between CEO and C-level executives
- Ensuring alignment of information flows between headquarters, subsidiaries, and partners
- Coordinating confidential projects and ad-hoc cross-department initiatives
- Maintaining structured documentation and tracking systems
4. Confidential & Sensitive Matters
- Handling strictly confidential information
- Supporting CEO in personal business matters when required
- Managing sensitive stakeholder communications
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Requirements
- 3+ years of experience as Executive Assistant / Personal Assistant role to C-level or business owner
- Experience in large, structured organizations (preferably >1000 employees)
- Strong business acumen and understanding of corporate governance processes
- Excellent written and verbal communication skills in Ukrainian and English
- High level of discretion and integrity
- Ability to operate in high-pressure, fast-paced environments
- Strong organizational and prioritization skills
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Personal Profile
- Structured thinking, perfect time management.
- High emotional intelligence and stakeholder management skills.
- Proactive and solution-oriented.
- Stress-resilient and adaptable.