Practice Assistant - Litigation

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Portland office.You will be joining a cohesive, organized, and highly collaborative litigation support team. Team members work closely together, communicate openly, and support one another to ensure exceptional service to our attorneys and clients. The group values teamwork, accountability, and a positive work environment where knowledge sharing and mutual support are key to our success.General Description:Holland & Knight is seeking a Practice Assistant - Litigation to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.Key Responsibilities and Essential Job Functions:Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.Perform all file maintenance, including saving documents to the document management system.Assist lawyers with time entry, billing, and collection, as needed.Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of wo...