Recruiting Coordinator (Contract)

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit klaviyo.com/careers to see how we empower creators to own their own destiny.Klaviyo is looking for an organized and customer-centric individual to join our team as a Recruiting Operations Coordinator on a 6-month contract basis, with potential to extend. This individual will play a key part in supporting our global recruiting operations team, owning the end-to-end candidate coordination lifecycle & utilizing our recruiting tools to provide an exceptional experience. You will report into the Manager, Recruiting Operations and play an instrumental role in helping our RecOcs team scale globally. In this role, you'll drive the show - partnering closely with recruiters, interviewers, hiring managers, recruiting leadership, & cross-functional stakeholders to raise the bar on how we hire. You'll own the details of coordination, sharpen our processes, and build the systems that let us hire efficiently at scale.  How you’ll make a difference: Own scheduling and coordinating both virtual and onsite interviews using Guide and Greenhouse, from initial availability requests through candidate confirmation Ensure an exceptional candidate experience through prompt follow-up, high-quality coordination of all aspects of the interview cycle, & clear, personalized communication Coordinate onsite interview logistics, candidate travel, and reimbursements across Klaviyo’s global locations  Manage internal interview processes promptly, accurately, and with confidentiality  Act as a strategic partner on recruiting ops challenges - spotting scalable solutions through data, tools, process improvements, and cross-functional collaboration Help drive high-leverage TA programs and enablement, including automated workflows interviewer training, and candidate NPS initiatives  Who you are:  Experienced in recruiting coordination, operations, or with related experience in fast-paced, high-growth environments Strong stakeholder management & communication skills with a customer first mentality — you build rapport and earn trust fast, no matter who you're working with A track record of improving workflows, operational processes, or systems at scale Fluent with tools like Guide, Greenhouse, Slack, Navan, and Google Workspace Highly organized, with sharp prioritization instincts and the ability to move fast Detail-oriented, proactive, and solutions-first when tackling operational challenges A collaborative mindset and genuine drive to make processes, documentation, and team operations better A "...