Scheduling Coordinator (Temp-to-Hire)

We are looking for a Scheduling Coordinator (Temp-to-Hire) to join our corporate office. This role is focused on managing complex scheduling, communication, and day-to-day coordination to keep operations running smoothly behind the scenes.

You’ll play a key role in organizing calendars, aligning priorities, and ensuring meetings, logistics, and communication are handled efficiently. This is a critical role for someone who is highly organized, quick on their feet, resourceful, and takes pride in keeping things moving without needing constant direction.

If you thrive in a fast-paced environment, can pivot quickly, and enjoy being the person who keeps everything running smoothly, you’ll be an essential part of the team.

What You’ll Do

• Scheduling & Calendar Coordination: Manage busy and constantly shifting calendars across Outlook and Google. Proactively identify conflicts, adjust priorities, and ensure schedules stay aligned.
• Communication Support: Monitor emails, Teams, calendars, and texts. Prioritize urgent items and make sure nothing slips through the cracks.
• Meeting & Logistics Coordination: Coordinate meetings, lunches, travel, and day-to-day logistics. Handle the details so things run smoothly without last-minute issues.
• Admin & Project Support: Support ongoing tasks like mailings, file organization, and general coordination needs. Jump in where needed to keep things moving.
• Problem-Solving on the Fly: Adapt quickly when schedules change, solve issues in real time, and keep things on track without needing step-by-step direction.
• SOPs & Process Support: Create and maintain SOPs, checklists, and process documentation. Use AI tools when helpful to improve efficiency and consistency.
• Presentations & Reporting Support: Assist with PowerPoints, proofreading, and organizing documents as needed.
• Alignment & Communication: Keep stakeholders informed on priorities, flag conflicts early, and stay aligned on what matters most.
• Responsiveness: Be a...