Site Office Administrator

Position Summary:The Site Office Administrator provides day-to-day administrative and operational support for the Winston-Salem, NC sites. This role assists with office services, non-GMP vendor coordination, visitor management, meeting and event logistics, documentation, and facilities-related support activities. The Site Office Administrator helps maintain a safe, organized, efficient, and welcoming workplace by supporting employees, visitors, vendors, and internal partners and escalating issues as needed. This position is based onsite in Winston-Salem, NC Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional overtime may be required based on business needs, with flexibility to support operational demands. Essential Duties & Responsibilities: Vendor & Facilities Coordination Support non-GMP vendor coordination, including security, housekeeping, catering, and office services providers. Serve as a day-to-day point of contact for vendor service requests, routine follow-up, and issue escalation. Assist with facilities-related services, including cleaning schedules, waste management, maintenance support, and related requests. Help support vendor adherence to site policies, safety expectations, and routine service requirements by coordinating follow-up and escalating concerns. Maintain and update service request information, vendor documentation, and related records as directed. Security & Visitor Management Support site security coordination in partnership with security vendors and internal stakeholders. Support visitor control processes, including visitor logs, badge management, sign-in procedures, and site access protocols. Help provide a professional, efficient, and compliant visitor experience in alignment with company and site expectations. Maintain GMP visitor log entries and related documentation. Office Operations & Administrative Support Support office supply inventory, ordering, and distribution to help ensure adequate availability across the site. Coordinate catering requests for meetings, events, and site activities. Support mail distribution, shipping/receiving coordination, and general office services. Support audit readiness as required. Meeting & Event Coordination Assist with ordering and arrangements for outside catering/meals for internal meetings and outside events. Schedule and support internal and external meetings, including room coordination, logistics, and technology setup. Provide logistical and administrative support for site-wide activities, employee engagement events, and internal communications. Site-wide Coordination & Employee Experience Serve as a support contact for site-wide operational requests, routine communication, and administrative follow-up. Support onboarding logistics in partnership with HR and Facilities (workspace readiness, badges, supplies). Share observations and suggestions that may help improve workplace experience, operational efficiency, and service delivery. Continuou...