Talent Coordinator

TALENT COORDINATOR

Harper is an AI-native commercial insurance company in San Francisco. We're not bolting AI onto insurance — we're rebuilding the entire business as software, on a simple bet: turning expert human judgment into compute is one of the largest transitions left to make, and a trillion-dollar industry still run 90% by hand is the place to prove it. We've grown ~100x in the last year and we move at that speed — on-site, in person, long days, very high standards. Almost no one joins Harper for insurance; they join to build the company that replaces how it works.

THE ROLE IN ONE LINE

You are the operational backbone of Harper's recruiting function — owning the systems, the scheduling, and the training that let us hire at speed without dropping the bar.

WHY THIS ROLE EXISTS NOW

At ~100x growth, recruiting infrastructure isn't a nice-to-have — it's how we avoid breaking. We need someone who takes total ownership of the systems and coordination layer so that candidates get a sharp, fast experience and interviewers show up calibrated and ready. This role sits at the center of that.

You're not a scheduler. You're the person who makes sure the machine runs: Ashby is clean and current, group interviews are crisp and well-organized, and everyone walking into an interview knows exactly what they're evaluating and why.

WHAT YOU'LL DO

Own Ashby end to end. You are the system administrator for our ATS. You build and maintain job pipelines, keep candidate stages accurate, create scorecards, manage interview plans, configure automations, and ensure the data is clean enough to actually inform decisions. If Ashby is broken or messy, that's your problem to fix.

Coordinate complex interviews. You schedule and run logistics for multi-round interviews and super days — coordinating across candidates, interviewers, and founders without letting anything slip. You manage confirmations, reminders, materials, and debrief structure. You make a compli...