Team Assistant

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.We are looking for a highly organized, proactive, and detail-oriented Team Assistant to support daily operations, office management, and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, can effectively manage multiple priorities, and takes ownership of administrative processes. Key Responsibilities Office Operations and Administration Manage daily office operations, including deliveries, front desk responsibilities, and coordination with visitors and service providers Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection Liaise with the landlord on office-related matters Monitor office supplies, stationery, and equipment, and place orders as needed Purchase office furniture and equipment on an ad hoc basis Maintain kitchen and common areas, including ordering groceries and managing stock levels Ensure availability of hygiene and restroom supplies Handle procurement requests via Amazon and other platforms Facilities and Logistics Management Coordinate packing, labeling, and shipping of samples Manage company car operations, including maintenance, servicing, insurance, and refueling Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements Manage SIM card procurement and distribution for employees Finance and Administrative Support Collect and process invoices related to office operations and contracts Upload and reconcile receipts in expense management systems such as Moss and Navan Support bonus calculation processes for the sales team Handle bonus-related queries and reporting Event and Travel Coordination Organize team events, including booking hotels, travel, restaurants, and activities Coordinate in-office events such as team lunches, client visits, and company events Support exhibitions and marketing events, including logistics and materials management Arrange business travel and accommodation for employees and executives HR and Employee Support Support onboarding of new employees, including office orientation, access setup, and equipment coordination Assist employees with office setup, including SIM cards, access cards, and keys Provide ongoing administrative and operational support Assist with visa application processes Executive Support Provide dedicated support to senior leadership, primarily at Sales Director or executive level Manage calendars, meetings, and scheduling Coordinate travel, agendas, and communication with internal and external stakeholders Organize town halls, Q&A sessions, and executive communications Handle ad hoc adm...