Administrative Assistant in German and Russian, Spanish, French and Francophone Studies

Job Title: Administrative Assistant in German and Russian, Spanish, French and Francophone StudiesDepartment: German, Russian, Spanish, and FrenchClassification: Non-ExemptGrade: 8FTE/Working Schedule: 0.79Position Overview:The Administrative Assistant manages the office and provides administrative support to the department chairs, faculty members, and department staff of the departments of German and Russian, Spanish, and French and Francophone Studies in order to enhance faculty teaching and research. This employee facilitates the internal and external communications of the departments. This part-time (0.79) FTE position’s working schedule involves 35 hours weekly during the academic year (40 weeks) and 20 hours weekly during the twelve weeks of summer.Compensation:The expected hourly rate for this position is $25.00.Essential Job Functions/Responsibilities:Manage calendar of events, (e)mail, departmental websites, listservs, calls, department displays, bulletin boards, brochures, PR materials, lobby areas, workroom, departmental newsletters.Order/maintain office equipment, supplies, furniture, OneCards, and other ITS and office needs.Produce a schedule of recurring administrative tasks in the academic year. Anticipate tasks, communicate, carry them out.Assist faculty in various tasks related to teaching, research, and events including preparation of course materials, scanning materials, course evaluations, room reservations, event planning, publicity, van and room reservations, and other departmental needs. Produce the first-year textbook for Russian students in fall and winter.Assist in orienting new faculty members to the departments and the College.Assist departments in job recruitment activities, visits of scholars and external reviewers. This may include placing ads, maintaining files, setting up schedules and arranging visits, managing itineraries, lodging, travel between airport and Northfield, restaurant reservations, dinners and receptions, publicity, tracking expenses and reimbursements.Meet regularly with department chairs to discuss departmental needs, attend department meetings as needed.Monitor departmental budgets, including credit card statements, receipts, petty cash, LA expenses.Prepare and edit annual course schedule and catalog copy. Enter courses on Registrar’s website.Assist students with questions and problems and refer them to the appropriate faculty member.Coordinate the Language Placement exams taking place in July.Monitor students’ progress toward completion of certain requirements, as needed by each department.Assist in hiring, training, and supervising student workers, including office workers, Language Associates, Student Departmental Advisors, and Teaching Assistants.Support LAs by coordinating their arrival, managing budgets, and helping with communication and other needs.Education/Experience/Skills:Required:Post-high school education with five or more years of full-time professional related experience.Skille...