EA Assistant I onsite in Vancouver, BC

Why Ryan?Hybrid and Remote Work OptionsAward-Winning CultureGenerous Personal Time Off (PTO) BenefitsUp to 20 Weeks of Parental Leave Top-up (Adoption IncludedMonthly Gym Membership OR Gym Equipment ReimbursementHealth and Dental Benefit Eligibility Effective Day OneRRSP with Employer MatchTuition Reimbursement After One Year of ServiceThe Executive Assistant – Level 1 (“Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. This position may work for one or several department professionals, division heads, officers, or managers and is a senior-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.Duties and responsibilities, as they align to Ryan’s Key ResultsPeople:Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional mannerMaintains communications (email, written, phone, and fax) while Principal is travelingMaintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.May assist less-experienced team membersClient:Prepare reports, meeting minutes and correspondence.Create and edit documents, spreadsheets and presentations.Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports.Organizes and prioritizes multiple tasks and completes them under strict time constraintsAnswers and transfer all telephone calls, takes accurate and concise messagesManages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.Reads, sorts, and distributes incoming mail.  When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involvedIn addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.Value:Handles and safeguards confidential and sensitive company and personal informationRemains knowledgeable of business unit and corporate policiesIdentifies and works to improve internal process and works to develop Firm policies as needed.Reviews and edits client-related documentationMaintains client and administrative filing proceduresAssists with other projects as neededCompletes...