Event Marketing Coordinator (20 hr/wk, 6-8 mo contract)
Kira's mission is to harness transformative AI technologies to make world-class personalized teaching and learning accessible to everyone. We are a rapidly growing startup backed by top-tier Venture Capital funds including New Enterprise Associates (NEA), Andrew Ng's AI Fund, and Primavera. We has a busy events calendar across conferences, regional education events, and field events. We’re looking for an experienced, detail-oriented contractor to manage the execution details that keep those events on track.
As our Event Marketing Coordinator, you’ll work directly with our Head of Community & Events, who owns event strategy and overall accountability. This is a part-time role (15-20 hrs per week) with the possibility to flex up to 30 hours per week around major events. Your role is to own the tactical execution: tracking deadlines, coordinating vendors, managing event materials, preparing collateral, organizing logistics, and making sure each event is ready to run smoothly. This role is a fit for someone who has supported events, field marketing, trade shows, or production before and can manage multiple events at different stages at the same time. You should be comfortable handling tactical decisions independently — including booth specs, table setups, vendor timelines, sponsorship deliverables, print proofs, shipping details, and internal event prep.
WHAT YOU'LL DO
Event Logistics & Production
- On-site support required for select major events (estimated 1-2 per quarter), travel and expenses covered
- Track key dates, deadlines, deliverables, and vendor requirements for conferences, trade shows, and field events
- Manage booth specs, display needs, table setup details, floor plans, shipping details, and event materials
- Coordinate with vendors on quotes, timelines, proofs, shipping, delivery, and follow-up
- Manage exhibitor portals, registration logistics, badge orders, service orders, and required event paperwork
- Create and maintain inter...