Office Assistant

Compensation Range$21.88 - $25.00 Hourly RateJob Description Summary:Provide office administrative support to project management team or department (may be one or more people).Job Description:POSITION RESPONSIBILITIES AND DUTIESAbility to perform all essential duties of Junior Administrative AssistantAnswer phones - screen/handle routine items and direct calls as appropriateGreet clients, visitors, and vendors in a professional manner, direct to appropriate personProcess incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor’s attentionManage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mailMaintain office phone list and email group distribution list Manage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requests Assist with travel arrangements, planning itineraries and scheduling meetingsAssist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes.Assist with setting up new vendors in cost management system and processing credit applicationsAssist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires. Maintain inventory of office and breakroom supplies while keeping monthly budget in mindMaintain conference room and office room appearanceEvent management support for Regional Event Coordinator and other office events as assignedOccasional travel between offices may be requiredOrder and distribute plans Complete other responsibilities as assignedMINIMUM SKILLS AND REQUIREMENTSHigh School Diploma or equivalentAbility to keyboard 45 wpm accuratelyWorking knowledge of general office procedures and office machinesProficient in English verbal communication skills, including professional telephone mannerExcellent organizational skills, ability to prioritize, and comfortable working independentlyValid drivers licenseADDITIONAL SKILLS OR KNOWLEDGE A PLUS:Minimum two years secretarial or clerical experience in addition to above trainingPublic Notary in applicable stateBluebeamCMiCSUMMARY OF BENEFITS:This role is eligible for the following benefits:  medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness memb...