Sales Administrative Assistant

Give hope. Give health. Make your mark in the fight against cancer.At Accuray, we make a direct and powerful impact on the lives of cancer patients every day — helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer — helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world.Accuray develops, manufactures and sells radiotherapy systems for alternative cancer treatments. Our radiation therapy for cancer makes treatment shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives.Job DescriptionREPORTING TO/DEPARTMENT:  Reports to President & General Manager, Asia PacificESSENTIAL DUTIES AND RESPONSIBILITIES:HR & Office Admin. SupportOrganize, consolidate presentation materials and host Monthly Meetings, prepare meeting minutesMaintain Staff Leave RecordName Card PrintingReplenish office supplies including but not limited to distilled water, pantry sundries, stationery, and other office supplies.Liaise with 3rd party service providers for contract renewals with regard to office related mattersMaintain the Hong Kong office in good and tidy conditionMarketing Event SupportPlan and coordinate meetings (APAC Kickoff meetings, Users’ Meetings in HK, Liver Roundtable Meetings, Distributors’ Technical Meetings, etc.) with the customers and partnersIT SupportOrder IT goods (PC, hardware and software license, etc.)Maintain PC inventorySales Operation SupportMaintain SFDC recordPrepare legal document (authorization letters, etc.) for distributorsPrepare Distributor Agreement and Due Diligence checkMaintain Service Agreement Tracker ReportUpload various agreements in DocuSignSupport Director Service and Operation to prepare Full Parts Warranty and Alliance Service ContractPrepare Precision Loan agreement and training quotationPrepare end of comprehensive support (EoCS) letterCustomer SupportManage the engineer radiation badge and arrange radiation checkup examination when required by the AuthoritySupport distributor online tools access (Go Accuray, Accuray University, FTP Sync, and their login issue to Director Service and OperartionLiaise with Training Department for distributors’ Field Service Engineer Service training; and  arrange training for distributors and hospital  Physics/Application’s customersPrepare training certificates, assist training enrollment for distributors, verify CBQ qualification and related stuff… etc  ; manage the training sign-in sheetSupport Quality Engineer and Technical Support Manager to arrange/negotiate calibration of service toolsPrepare Precision Demo agreement and inventory managementWork on special projects (office leasing and office renovation projects) as needed.REQUIRED QUALIFICATIONS:Preferred or Desired:•  &nb...