Executive Operations Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

 

Our client is a hospitality management organization overseeing a portfolio of hotels, restaurants, and business operations across multiple locations. As the organization continues to expand, they are seeking an Executive Operations Assistant to support leadership with operational coordination, communication management, meeting organization, project follow-through, and executive support activities. This role plays a critical part in helping leadership remain organized, informed, and focused on strategic priorities while ensuring important initiatives continue moving forward across the business.

ROLE OVERVIEW

The Executive Operations Assistant will serve as a trusted operational partner to leadership by coordinating communication, documenting meetings, tracking action items, gathering information, and supporting day-to-day operational priorities. The Executive Operations Assistant will work closely with executives, department leaders, vendors, and stakeholders to ensure projects, commitments, and organizational priorities remain on track. This role is ideal for a highly organized and proactive professional who thrives in fast-paced environments and enjoys creating structure, accountability, and operational efficiency.

LOCATION

Fully Remote | 9:00 AM - 5:00 PM EST

KEY RESPONSIBILITIES

MEETING MANAGEMENT & DOCUMENTATION

- Attend meetings and document discussions, decisions, and action items.

- Prepare meeting summaries and distribute follow-up documentation.

- Track action items and maintain accountability across stakeholders.

- Ensure meeting outcomes are properly documented and communicated.

- Participate in meetings on behalf of leadership when appropriate.

EXECUTIVE SUPPORT

- Coordinate cal...